Consulting Services for the Development of Detailed Executive Project Plans for Offices, Residences, and Annexes in Montepuez and Palma - Ara Norte

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff with offices in more than 50 countries.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well being.

[www.iucn.org](https://www.iucn.org)

[https://twitter.com/IUCN/](https://twitter.com/IUCN/)

12\. ATTACHMENTS

Attachment 1 Specification of Requirements / Terms of Reference

Attachment 2 Declaration of Undertaking (select 2a for companies or 2b for self-employed as

applicable to you)

Attachment 3 Contract Template

IUCN is a membership union composed exclusively of government agencies and civil society organisations. It provides public, private and non governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to work jointly.

Established in 1948, IUCN is now the world’s largest and most diverse environmental network, drawing on the knowledge, resources and reach of over 1,400 member organisations and some 15,000 experts. It is a leading provider of data, assessments and analysis on conservation. Its broad membership base enables the IUCN to act as an incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which various stakeholders, including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others, can work together to develop and implement solutions to environmental challenges and achieve sustainable development.

Working with a wide range of partners and supporters, IUCN implements a broad and diverse portfolio of conservation projects around the world. Combining the latest science with the traditional knowledge of local communities, these projects aim to reverse habitat loss, restore ecosystems and improve people’s well-being.

[www.iucn.org](https://www.iucn.org)

[https://twitter.com/IUCN/](https://twitter.com/IUCN/)

The Mainstreaming and Integrated Water Resources Management approach for More Resilient Basins in Mozambique \[MozWateR\] is a geared project towards achieving water security and safety by supporting Mozambique in developing its capacity to implement effective integrated water resources management (IWRM) in key basins in the northern and central water administration regions and improve capacity at a national level. This project is a collaborative effort where joint action on the ground will produce critical lessons from tried best practices that inform policy which strengthen business approaches, institutions, and rules around the sustainable use of land and water. MozWateR is being implemented collaboratively with the Northern Regional Water Administration (ARA-Norte), Central Regional Water Administration (ARA-Centro) and the National Directorate for Water Resources Management (DNGRH) as primary Implementing Partners (IPs) to combat several challenges in the national water sector.

2.1. During the course of this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your Proposal.

IUCN Contact: TendersMozWaterProject@iucn.org

3.1. This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will publish this on our website and contact you directly if you have indicated your interest in this procurement (see Section 3.2).

4.1. Your Proposal must consist of the following four separate documents:

 Signed Declaration of Undertaking (see Attachment 2)

 Pre-Qualification Information (see Section 4.3 below)

 Technical Proposal (see Section 4.4 below)

 Financial Proposal (see Section 4.5 below)

Proposals must be prepared in English.

4.2. Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be \[RfP Reference – bidder name\]. The bidder name is the name of the company/organisation on whose behalf you are submitting the Proposal, or your own surname if you are bidding as a self-employed consultant. Your Proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool.

Please DO NOT email the password before the deadline for Proposal submission.

4.3. *Pre-Qualification Criteria*

IUCN will use the following Pre-Qualification Criteria to determine whether you have the capacity to provide the required goods and/or services to IUCN. Please provide the necessary information in a single, separate document.

5.1. *Completeness*

IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be considered further.

5.2. *Pre-Qualification Criteria*

Only Proposals that meet all of the pre-qualification criteria will be evaluated.

5.3. *Technical Evaluation*

5.3.1. *Scoring Method*

Your Proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that ‘0’ is low and ‘10’ is high.

5.3.2. *Minimum Quality Thresholds*

Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.

5.3.3. *Technical Score*

Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your Proposal’s overall technical score.

5.4. *Financial Evaluation and Financial Scores*

The financial evaluation will be based upon the full total price you submit. Your Financial Proposal will receive a score calculated by dividing the lowest Financial Proposal that has passed the minimum quality thresholds (see Section 5.3.2) by the total price of your Financial Proposal.

Thus, for example, if your Financial Proposal is for a total of EURO100 and the lowest Financial Proposal is EURO 80, you will receive a financial score of 80/100 = 80%

5.5. *Total Score*

Your Proposal’s total score will be calculated as the weighted sum of your technical score and your financial score.

6.1. IUCN is using the Open Procedure for this procurement. This means that the contracting opportunity is published on IUCN’s website and open to all interested parties to take part, subject to the conditions in Section 7 below.

6.2. You are welcome to ask questions or seek clarification regarding this procurement. Please email the IUCN Contact (see Section 2), taking note of the deadline for submission of questions in Section 3.1.

6.3. All Proposals must be received by the submission deadline in Section 3.1 above. Late Proposals will not be considered. All Proposals received by the submission deadline will be evaluated by a team of three or more evaluators in accordance with the evaluation criteria stated in this RfP. No other criteria will be used to evaluate Proposals. The contract will be awarded to the bidder whose Proposal received the highest Total Score. IUCN does, however, reserve the right to cancel the procurement and not award a contract at all.

6.4. IUCN will contact the bidder with the highest-scoring Proposal to finalise the contract. We will contact unsuccessful bidders after the contract has been awarded and provide detailed feedback. The timetable in Section 3.1 gives an estimate of when we expect to have completed the contract award, but this date may change depending on how long the evaluation of Proposals takes.

8.1. IUCN follows the European Union’s General Data Protection Regulation (GDPR). The information you submit to IUCN as part of this procurement will be treated as confidential and shared only as required to evaluate your Proposal in line with the procedure explained in this RfP, and for the maintenance of a clear audit trail. For audit purposes, IUCN is required to retain your Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when requested.

8.2. In the Declaration of Undertaking (Attachment 2) you need to give IUCN express permission to use the information you submit in this way, including personal data that forms part of your Proposal. Where you include personal data of your employees (e.g. CVs) in your Proposal, you need to have written permission from those individuals to share this information with IUCN, and for IUCN to use this information as indicated in 8.1. Without these permissions, IUCN will not be able to consider your Proposal.

If you have a complaint or concern regarding the propriety of how a competitive process is or has been executed, then please contact procurement@iucn.org. Such complaints or concerns will be treated as confidential and are not considered in breach of the above restrictions on communication (Section 2.1).

The contract will be based on IUCN’s template in Attachment 3, the terms of which are not negotiable. They may, however, be amended by IUCN to reflect particular requirements from the donor funding this particular procurement.

Project Reference: P04620

Donor reference: AVMZ-00020

The Consultant shall propose a methodology and work plan for carrying out the assignment. The proposed methodology shall meet the Institution's expectations, including the following:

 An efficient process with a short implementation timeframe;

 The process shall involve the technical staff of ARA-Norte, IP.#

The Consultant is encouraged to provide comments on these Terms of Reference with a view to improving the achievement of the objectives of this assignment.

The working language for this assignment shall be Portuguese and English.

1.1 Introductory notes

1.2 Consultant's professional profile

1.3 Consultant's experience in this field of work

2.1 Consultant's understanding of the nature of the assignment

2.2 Comments on the Terms of Reference

2.3 Proposed methodology

2.4 Description of the expected deliverables under the consultancy

2.5 Work schedule

3.1 Description of the proposed technical team

3.2 Curriculum Vitae (CVs) of the team members

3.3 Copies of key academic and professional qualification certificates

3.4 Signed Declaration of Honour confirming the availability and commitment of the proposed team members

3.5 Reference letters demonstrating the firm's experience in providing similar services

The consultancy shall have a total duration of three (3) months.

The Consultant shall produce the following deliverables and carry out the following activities:

Activity-Description-Deadline

1\. Field Work-2 weeks

Conduct preliminary studies and carry out the topographic survey.

2\. Office-Based Activities – Phase I-6 weeks

i. Collect relevant documentation.

ii. Carry out any additional activities identified by the Consultant.

iii. Prepare the structural, architectural, electrical, and hydraulic designs.

iv. Prepare the technical specifications for the materials to be used.

v. Prepare the implementation schedule and construction phases.

vi. Prepare the technical design report.

vii. Prepare the cost estimate and detailed budget.

3\. Office-Based-2 weeks

Activities – Phase II

i. Submit the Draft Report (Preliminary Version 1).

ii. Submit the Final Draft Report.

4\. Office-Based-2 weeks

Activities – Phase III

i. Submit the Final Report.

ii. Conduct a seminar to present the final project.

 Submission of detailed architectural, structural, electrical, hydraulic, water supply, and sewerage drawings in DWG and PDF formats;

 Submission of the Executive Project Design, including the Bill of Quantities (BoQ) and cost estimates;

 Submission of the Technical Design Report and technical specifications;

 Submission of design calculation reports for the architectural, structural, electrical, hydraulic, electronic, and external works components.

Table 3 presents the list of reports to be produced as part of this consultancy and the respective delivery schedule.

Deliverable-Submission Timeline

Inception Report-Two (2) weeks after the Effective Date of the Contract

(3 hard copies and 1 electronic copy)

Interim Report-Two (2) weeks after the Effective Date of the Contract

(3 hard copies and 1 electronic copy)

Draft Final Report-Four (4) weeks after the Effective Date of the Contract

(3 hard copies and 1 electronic copy)

Final Report-Upon completion of the three (3)-month consultancy period

(3 hard copies and 1 electronic copy)

Along with the final report, the Consultant must submit the other deliverables specified in Section 11.

The consultant will report to and work under the supervision of ARA Norte, IP and IUCN.

DECLARATION OF UNDERTAKING IN RELATION TO HIRING CONSULTING SERVICES FOR THE DEVELOPMENT OF DETAILED EXECUTIVE PROJECT PLANS FOR OFFICES, RESIDENCES, AND ANNEXES IN MONTEPUEZ AND PALMA - ARA NORTE

I, the undersigned, hereby confirm that I am an authorised representative of the following organisation:

Registered Name of Organisation (the “Organisation”): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Registered Address (incl. country): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Year of Registration:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

I hereby authorise IUCN to store and use the information included in the attached Proposal for the purpose of evaluating Proposals and selecting the Proposal IUCN deems the most favourable. I acknowledge that IUCN is required to retain the Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when reasonably requested.

Where the Proposal includes Personal Data as defined by the European Union’s General Data Protection Regulation (GDPR), I confirm that the Organisation has been authorised by each Data Subject to share this Data with IUCN for the purposes stated above.

I further confirm that the following statements are correct:

1\. The Organisation is duly registered in accordance with all applicable laws.

2\. The Organisation is fully compliant with all its tax and social security obligations.

3\. The Organisation and its staff and representatives are free of any real or perceived conflicts of interest with regards to IUCN and its Mission.

4\. The Organisation agrees to declare to IUCN any real or perceived emerging conflicts of interests it or any of its staff and representatives may have concerning IUCN. The Organisation acknowledges that IUCN may terminate any contracts with the Organisation that would, in IUCN sole discretion, be negatively affected by such conflicts of interests.

5\. None of the Organisation’s staff has ever been convicted of grave professional misconduct or any other offence concerning their professional conduct.

6\. Neither the Organisation nor any of its staff and representatives have ever been convicted of fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation.

7\. The Organisation acknowledges that engagement by itself or any of its staff in fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation will entitle IUCN to terminate any and all contracts with the Organisation with immediate effect.

8\. The Organisation is a going concern and is not bankrupt or being wound up, is not having its affairs administered by the courts, has not suspended business activities, is not the subject of proceedings concerning those matters, or in any analogous situation arising from a similar procedure provided for in national legislation or regulations.

9\. The Organisation complies with all applicable environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection.

10\. The Organisation is not included in the UN Security Council Sanctions List, EU Sanctions Map, US Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible firms and individuals. The Organisation agrees that it will not provide direct or indirect support to firms and individuals included in these lists.

11\. The Organisation has not been, is not, and will not be involved or implicated in any violations of Indigenous Peoples’ rights, or injustice or abuse of human rights related to other groups or individuals, including forced evictions, violation of fundamental rights of workers as defined by the International Labour Organization’s (ILO) Declaration on the Fundamental Principles and Rights at Work, child labour, sexual exploitation, sexual abuse, or sexual harassment.

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1.1. A detailed description of the services and/or goods to be provided can be found in Attachment 1.

Consultants wishing to undertake this assignment shall submit separate Technical and Financial Proposals, as follows:

The Consultant shall provide a team with the appropriate qualifications to carry out the requested services (Table 1). Proven experience in similar projects is a prerequisite.

Position-Key Qualifications and Experience

7.1. To participate in this procurement, you are required to submit a Proposal, which fully complies with the instructions in this RfP and the Attachments.

7.1.1. It is your responsibility to ensure that you have submitted a complete and fully compliant Proposal.

7.1.2. Any incomplete or incorrectly completed Proposal submission may be deemed noncompliant, and as a result you may be unable to proceed further in the procurement process.

7.1.3. IUCN will query any obvious clerical errors in your Proposal and may, at IUCN’s sole discretion, allow you to correct these, but only if doing so could not be perceived as giving you an unfair advantage.

7.2. In order to participate in this procurement, you must meet the following conditions:

 Free of conflicts of interest

 Registered on the relevant professional or trade register of the country in which you are established (or resident, if self-employed)

 In full compliance with your obligations relating to payment of social security contributions and of all applicable taxes

 Not been convicted of failing to comply with environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection

 Not bankrupt or being wound up

 Never been guilty of an offence concerning your professional conduct

 Not involved in fraud, corruption, a criminal organisation, money laundering, terrorism, or any other illegal activity.

7.3. You must complete and sign the Declaration of Undertaking (see Attachment 2).

7.4. If you are participating in this procurement as a member of a joint venture, or are using subcontractors, submit a separate Declaration of Undertaking for each member of the joint venture and sub-contractor, and be clear in your Proposal which parts of the goods/services are provided by each partner or sub-contractor.

7.5. Each bidder shall submit only one Proposal, either individually or as a partner in a joint venture. In case of joint venture, one company shall not be allowed to participate in two different joint ventures in the same procurement nor shall a company be allowed to submit a Proposal both on its behalf and as part of a joint venture for the same procurement. A bidder who submits or participates in more than one Proposal (other than as a subcontractor or in cases of alternatives that have been permitted or requested) shall cause all the Proposals with the bidder’s participation to be disqualified.

7.6. By taking part in this procurement, you accept the conditions set out in this RfP, including the following:

 It is unacceptable to give or offer any gift or consideration to an employee or other representative of IUCN as a reward or inducement in relation to the awarding of a contract.

Such action will give IUCN the right to exclude you from this and any future procurements, and to terminate any contract that may have been signed with you.

 Any attempt to obtain information from an employee or other representative of IUCN concerning another bidder will result in disqualification.

 Any price fixing or collusion with other bidders in relation to this procurement shall give

IUCN the right to exclude you and any other involved bidder(s) from this and any future procurements and may constitute a criminal offence.

The schedule below summarises the chronological order of deliverables and indicates the milestones at which IUCN may pay the consultant.