Event Management Services for Two High-Level Events in the Kurdistan Region – Erbil
Role Summary
Join the ILO as an event manager for high-level events in Erbil, Iraq, focusing on social protection reforms funded by the EU.
About the Organisation
Delegation of the European Union to Iraq, United Nations agencies and other development partners:
Launch of the Kurdistan Social Dialogue Forum - 1 September 2026:
Total expected participants up to 80, costed against a ceiling of 80, including:
Indicative Agenda
Conditions that must be met in the hall:
1\) The halls should have enough space for sitting, including registration table at the entrance, per each day
2\) The Hall should be sufficiently bright with good light and air conditions.
3\) The hotel should have full considerations for disability access
4\) The hotel shall arrange for fully functional electronic and audio-visual equipment and event materials (such as banners and/ or flags banners, data shows, wireless microphones, audio systems, teleconference equipment and similar items)
5\) Fiber link with minimum speed of 32 Mbps.
6\) Flipcharts with stands, whiteboard with paper, and markers
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For the 1 September event, the service provider shall arrange round-trip Baghdad-Erbil-Baghdad air tickets for nine participants from the Iraq Social Dialogue Forum.
8\) 8) All visibility materials follow the applicable ILO and programme-specific visibility and branding requirements. Designs are provided or approved by the ILO. No photograph, film or other material produced under this contract may be published or released by the service provider without the prior written approval of the ILO.
9\) 9) The service provider assigns a named focal point who is present at the venue before registration starts on each event day and remains until the venue is cleared, and who is reachable by telephone from the date of signature.
10\) Room on ground floor or higher (not basement floor) Meeting room picture required to be attached
11\) Free Wi-Fi internet connection in the training room.
12\) A minimum of 5 Universal Adapters.
13\) Backup internet line.
14\) Pens and notepads per participants per day
Coordination
The company will liaise and report to Ms. Gashaw Shareef, shareef@ilo.org , Mr. Miran Bakragha at bakragha@ilo.org , and Marina Rai at marina@ilo.org
Payment
According to the ILO policy, the payments of services are performed 30 days after receipt of service.
The payment schedule will consist of a single payment, issued after the completion of the service and upon receipt of the invoice and required documents from the supplier, in line with ILO's satisfaction with the service.
Means of payment: the payment will be paid via wire transfer to the designated bank account of the supplier.
The supplier will be billed to ILO based on the actual number of participants and service.
- (up to 8)
- Deputy Regional Director, ILO Regional Office for Arab States, the Social Protection Specialist and the project team (up to 6)
- (up to 6)
- Representatives from the four governorates of the Kurdistan Region Duhok, Sulaymaniyah and Halabja), including MoLSA, workers’ and employers’ representatives (up to 18)
- Additional Erbil-based participants and high-level guests (approximately 30).
- Iraq Social Dialogue Forum delegation from Baghdad: government, workers’ and employers’ representatives, including the Deputy Minister of Labour and Social Affairs (9).
- ILO and other invited high-level participants within the overall ceiling of 80.
Eligibility Criteria
No specific eligibility requirements mentioned; the opportunity could be open to various applicants.
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