Finance and Administration Desk
Legal Right to Work Required
This employer requires applicants to already have the legal right to work in the job location. You must hold valid work authorisation, residence status, or citizenship.
This opportunity may still be relevant if you already have work authorization in the country, are a permanent resident, citizen, or hold a valid work visa.
Role Summary
Join Un Ponte per in Italy as a Finance and Administration Desk, managing finances of humanitarian projects with a focus on compliance and efficiency.
Key Responsibilities
The Administrative Desk works under the supervision of the Programme Finance, Logistics and Compliance Manager and is responsible for managing the administrative and financial management cycle of the organisation’s national and international projects portfolio, ensuring compliance with donor requirements, EU regulations, national legislation, and internal procedures.The function ensures, in coordination with the Programme Finance, Logistics and Compliance Manager and with local administrative structures, the continuous monitoring of project financial performance, budget implementation, expenditure trends, and operational progress of the assigned portfolio.The administrative desk supports the correct financial and administrative implementation of projects, ensuring the preparation of project budgets, monitoring of financial performance, compliance with donor procedures, preparation of financial reporting, verification of accounting documentation, and management of administrative processes throughout the project lifecycle.The function contributes to ensuring sound and efficient financial management of projects, preventing ineligible expenditures, financial risks, budget deviations, and potential financial decommitment.The role also contributes to strengthening organisational systems and procedures, in coordination with the Programmes area, supporting the development and implementation of the organisation’s project management strategy.
According to the work plan agreed with the Programme Finance, Logistics and Compliance Manager, and in collaboration with Programme & Grant Managers, Project Managers, project administrators, country offices, and other relevant Programme stakeholders, the Administrative Desk contributes to the overall management of the assigned portfolio, including projects funded by institutional donors, non-institutional donors, and own funds.
Minimum Requirements
Un Ponte Per is an International NGO committed to diversity and inclusion within its teams, in line with the principle of non-discrimination. UPP encourages all candidates irrespective of gender, religion and ethnicity, including persons with disabilities to apply and become part of the organization.
- Degree in Economics or related fields
- At least 5 years of experience in financial and administrative management in similar contexts
- Excellent knowledge of regulations from major international donors (AICS, USAID, ECHO, EU, etc.)
- Strong analytical, planning, and organizational skills
- Proven ability to manage complex and multicultural teams
- Excellent computer skills, including knowledge of financial software
- Strong ability to work in multicultural teams and under pressure
- Availability to travel to countries where Un Ponte Per operates
- Fluency in English and Italian (written and spoken)
- Knowledge of NPS is considered an asset
Eligibility Criteria
Applicants must have the legal right to work in Italy to be considered for this position.
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