Tupande Administration Supervisor (Fixed-Term)

Join One Acre Fund as an Administration Supervisor in Kenya to manage vital office operations and support essential services for smallholder farmers.

• Manage day-to-day office operations including supplies, equipment, and a clean and organized workspace
• Maintain accurate records of administrative activities including employee files, invoices, and operational documentation
• Handle incoming and outgoing communications including phone calls, emails, and correspondence
• Coordinate meetings, appointments, and travel arrangements for facility leadership
• Own casual labor contracting for the Biochar facility, ensuring sufficient casuals required for production at any given time
• Maintain accurate records of casual engagement periods, daily rates, and shift deployment
• Ensure processing of casual payroll in line with company policies and Kenyan labor regulations
• Ensure casual labor documentation complies with company policy and Kenyan labor law
• Ensure all administrative activities comply with company policies and relevant regulatory requirements
• Greet and assist visitors, clients, suppliers, and verification auditors, ensuring a professional experience
• Maintain confidentiality of sensitive information at all times
• Collect and submit all utility documentation required for MRV, including electricity, diesel, water, and packaging
• Maintain employment records (number of employees, roles, demographics)
• Support stakeholder engagement and grievance documentation
• May manage an Administration Officer later on
• May manage 2-4 suppliers

• Work experience: 2-3+ years working experience as an office assistant, executive assistant, or administration supervisor
• Casual labor administration experience: Demonstrated experience managing high-volume casual contracting and payroll in line with Kenyan labor law
• Knowledge and experience in Environmental, Occupational Health and Safety in the workplace
• Minimum academic qualification: Diploma in Business, Public Administration, or related field is often preferred
• Comfortable with collecting and submitting invoice and utility data as required
• Attention to detail: Ensures all administrative records and MRV submissions are accurate and timely
• Problem-solving: Establishes root cause and finds solutions to meet administrative and compliance targets
• Written and verbal communication: Strong communication skills to engage with staff, suppliers, casuals, and visitors
• Ability to work as part of a team: Teamwork champion to help all departments deliver their deliverables
• Time management: Ensures adequate time to complete administrative tasks to the desired output and quality standards
• Technological proficiency: Familiarity with office software such as Google Workspace (Sheets, Docs) and Microsoft Office (Excel, Word)

• One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @*[*oneacrefund.org*](http://oneacrefund.org/) *address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.*
• Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.*
• We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.*