Business Operations Manager
Role Summary
Join SpAItial as a Business Operations Manager in London, overseeing business operations and facilitating smooth financial cycles and people operations.
Key Responsibilities
- Finance cycle with our accountants (reconciliations, management accounts, expenses, invoicing) and keep cash, burn, runway, and budget current and trustworthy.
- People operations. Own payroll, onboarding, contracts, benefits, and employee documentation, and make sure a new joiner's first two weeks are excellent.
- Advisors and compliance. Coordinate our payroll providers, pension, healthcare, banks, insurers, and legal counsel and keep the company in good standing across filings, VAT, statutory obligations, and insurance.
- Vendors and spend. Own vendor relationships, contracts, and renewals, including significant compute and infrastructure commitments.
- Workplace. Own our London office as a place people want to be, including management of space, equipment, suppliers, and support team events that make every day in the office worth it.
- Process. Turn founder-led, manual workflows into documented processes that run without anyone remembering to run them.
- Reporting. Prepare inputs for board materials, investor updates, and reporting packs, and work with our German colleagues and suppliers to keep things aligned
Minimum Requirements
At SpAItial, we are committed to creating a diverse and inclusive workplace. We welcome applications from people of all backgrounds, experiences, and perspectives. We are an equal opportunity employer and ensure all candidates are treated fairly throughout the recruitment process.
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- 4+ years in operations, business operations, finance operations, or a similar role, including time in a startup or fast-moving technology company.
- At least one role held long enough to live with the systems you built and fix them when they broke.
- Exceptional diligence. You keep lists, you trust your system more than your memory, and you close things out, including the tedious ones.
- Numerate and comfortable in spreadsheets, with the judgment to know when a figure looks wrong.
- Genuinely AI-native. You already use these tools daily and reach for them first when work repeats.
- Experience as the ops person at a company between 15 and 60 people.
- Exposure to venture-backed company operations: fundraising processes, board reporting, cap table administration.
- Experience working across multiple entities, currencies, or employment systems, particularly UK and Germany.
- Familiarity with Xero, payroll platforms, HRIS (Personio, Bob) and expense tools, Carta, Notion, or Google Workspace.
- Real interest in AI, machine learning, computer vision, 3D technology, or deep tech.
Eligibility Criteria
This position does not specify eligibility criteria for international applicants.
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