REVIEW OF REGULATIONS AND PREPARATION OF TECHNICAL STANDARDS FOR SMALL DAMS

BIDDERS ARE ADVISED NOT TO SUBMIT THEIR TENDERS THROUGH THE PORTAL. ALL TENDER SUBMISSIONS MUST BE SENT VIA THE EMAIL BELOW;

TendersMozWaterProject@iucn.org

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff

with offices in more than 50 countries.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well being.

[www.iucn.org](https://www.iucn.org)

[https://twitter.com/IUCN/](https://twitter.com/IUCN/)

Project reference: P04620

Donor reference: AVMZ-00020

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well being.

[www.iucn.org](https://www.iucn.org)

[https://twitter.com/IUCN/](https://twitter.com/IUCN/)

The approach to integrated water resources management for more resilient river basins in Mozambique \[MozWateR\] is a project aimed at achieving water security by supporting Mozambique in developing its capacity to implement effective integrated water resources management (IWRM) in key basins within the northern and central water management regions of the country and to enhance capacity at the national level. This project is a collaborative effort in which joint action on the ground will yield critical lessons from tested best practices that inform policies strengthening business approaches, institutions and regulations surrounding the sustainable use of land and water.

MozWateR is being implemented in collaboration with the Northern Regional Water Authority (ARANorte), the Central Regional Water Authority (ARA Centro) and the National Directorate for Water Resources Management (DNGRH) as the main implementing partners (IPs) to address various challenges in the national water sector.

2.1. During the procurement process, i.e. from the publication of this RfP until the award of the contract, you must not discuss this procurement with any IUCN staff member or representative other than the contact person indicated below. You must send all correspondence and queries to the contact person, including your proposal.

IUCN contact: TendersMozWaterProject@iucn.org

3.1. This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will publish this on our website and contact you directly if you have indicated your interest in this procurement (see Section 3.2).

4.1. Your Proposal must consist of the following four separate documents:

 Signed Declaration of Undertaking (see Attachment 2)

 Pre-Qualification Information (see Section 4.3 below)

 Technical Proposal (see Section 4.4 below)

 Financial Proposal (see Section 4.5 below)

Proposals must be prepared in English.

4.2. Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be \[RfP Reference – bidder name\]. The bidder name is the name of the company/organisation on whose behalf you are submitting the Proposal, or your own surname if you are bidding as a selfemployed consultant. Your Proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool.

cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission.

4.3. *Pre-Qualification Criteria*

IUCN will use the following Pre-Qualification Criteria to determine whether you

have the capacity to provide the required goods and/or services to IUCN. Please provide the necessary information in a single, separate document.

5.1. *Completeness*

IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be considered further.

5.2. *Pre-Qualification Criteria*

Only Proposals that meet all of the pre-qualification criteria will be evaluated.

5.3. *Technical Evaluation*

5.3.1. *Scoring Method*

Your Proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that ‘0’ is low and ‘10’ is high.

5.3.2. *Minimum Quality Thresholds*

Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.

5.3.3. *Technical Score*

Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your Proposal’s overall technical score.

5.4. *Financial Evaluation and Financial Scores*

The financial evaluation will be based upon the full total price you submit. Your

Financial Proposal will receive a score calculated by dividing the lowest Financial Proposal that has passed the minimum quality thresholds (see Section 5.3.2) by the total price of your Financial Proposal.

Thus, for example, if your Financial Proposal is for a total of CHF 100 and the lowest Financial Proposal is CHF 80, you will receive a financial score of 80/100= 80%

5.5. *Total Score*

Your Proposal’s total score will be calculated as the weighted sum of your technical score and your financial score.

6.1. IUCN is using the Open Procedure for this procurement. This means that the contracting opportunity is published on IUCN’s website and open to all interested parties to take part, subject to the conditions in Section 7 below.

6.2. You are welcome to ask questions or seek clarification regarding this

procurement. Please email the IUCN Contact (see Section 2), taking note of the deadline for submission of questions in Section 3.1.

6.3. All Proposals must be received by the submission deadline in Section 3.1 above. Late Proposals will not be considered. All Proposals received by the submission deadline will be evaluated by a team of evaluators in accordance with the evaluation criteria stated in this RfP. No other criteria will be used to evaluate Proposals. The contract will be awarded to the bidder whose Proposal received the highest Total Score. IUCN does, however, reserve the right to cancel the procurement and not award a contract at all.

6.4. IUCN will contact the bidder with the highest-scoring Proposal to finalise the contract. We will contact unsuccessful bidders after the contract has been awarded and provide detailed feedback. The timetable in Section 3.1 gives an

estimate of when we expect to have completed the contract award, but this date may change depending on how long the evaluation of Proposals takes.

8.1. IUCN follows the European Union’s General Data Protection Regulation (GDPR). The information you submit to IUCN as part of this procurement will be treated as confidential and shared only as required to evaluate your Proposal in line with the procedure explained in this RfP, and for the maintenance of a clear audit trail. For audit purposes, IUCN is required to retain your Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when requested.

8.2. In the Declaration of Undertaking (Attachment 2) you need to give IUCN express permission to use the information you submit in this way, including personal data that forms part of your Proposal. Where you include personal data of your employees (e.g. CVs) in your Proposal, you need to have written permission from those individuals to share this information with IUCN, and for IUCN to use this information as indicated in 8.1. Without these permissions, IUCN will not be able to consider your Proposal.

If you have a complaint or concern regarding the propriety of how a competitive process is or has been executed, then please contact procurement@iucn.org. Such complaints or concerns will be treated as confidential and are not considered in breach of the above restrictions on communication (Section 2.1).

The contract will be based on IUCN’s template in Attachment 3, the terms of which are not negotiable. They may, however, be amended by IUCN to reflect particular requirements from the donor funding this particular procurement.

Attachment 1 Specification of Requirements / Terms of Reference

Attachment 2 Declaration of Undertaking (select 2a for companies or 2b for self employed as applicable to you)

Attachment 3 Contract Template

The Small Dams Design Standard (SDDS) aims to establish the general principles and criteria that should govern the preparation of designs, and these should provide guidance on how to prepare and organise the studies underpinning the designs, so that they constitute complete and coherent documents, containing the necessary and sufficient information to ensure that the works can be constructed in accordance with engineering standards and best practice, guaranteeing their safety, functionality, durability, robustness and cost-effectiveness.

The Construction Standards for Small Dams (SDCS) are intended to establish the general principles and criteria that should govern the construction of small dams, as well as the scope of application of the Small Dams Regulation, where ‘construction’ is understood to mean the set of activities that enable works to be carried out on the basis of approved designs, in order to ensure their quality, durability, resilience and safety. Activities relating to rehabilitation and demolition are also considered to be construction activities.

The purpose of the Operating Standards for Small Dams is to set out the general principles and criteria that should govern the operation of small dams covered by the Small Dams Regulation.

The SDOS shall stipulate that operational activities must be organised by the project owner, in collaboration with the other entities, whilst respecting the basic principles for the structuring of operational rules

The purpose of the Maintenance and Monitoring Standards for Small Dams (SMMSD) is to define the principles, criteria and methods that should govern the maintenance and monitoring activities of small dams.

At the end of the consultancy covered by these terms of reference, the Consultant shall submit the following deliverables:

i. Initial report;

ii. Report reviewing existing regulations, including an analysis of gaps that need to be addressed;

iii. Stakeholder consultation report;

iv. Draft compendium on the new regulatory framework – with all four sections completed;

v. Field study report;

vi. Second draft of the compendium (following validation workshops);

vii. Final compendium on the revised regulations for small dams.

In addition to the above, during the term of the Contract, the Consultant shall make monthly progress reports to the client and ad hoc reports where justified, at the client’s premises, and shall draw up the respective minutes.

1.1. A detailed description of the services and/or goods to be provided can be found in Attachment 1.

The consultancy firm or consortium must have a total of 20 years’ experience in general consultancy and proven experience in the field of hydraulic infrastructure operations.

Specific experience in preparing studies and designs for the construction or rehabilitation of dams.

 Experience in drafting regulations for the design, construction, operation, monitoring and inspection of dams.

 A combination of relevant specialist knowledge, including civil engineering, geo-technics, hydrology, dam safety, etc., demonstrated through specialist profiles (CVs) of no more than 5 pages each;

 Knowledge of water quality standards in accordance with Mozambican legislation and a thorough understanding of environmental regulations

 Most of the experience should be in the region, with specific experience in Mozambique being an advantage;

 Experience of working with/on government projects is an advantage.

7.1. To participate in this procurement, you are required to submit a Proposal, which fully complies with the instructions in this RfP and the Attachments.

7.1.1. It is your responsibility to ensure that you have submitted a complete and fully compliant Proposal.

7.1.2. Any incomplete or incorrectly completed Proposal submission may be deemed non-compliant, and as a result you may be unable to proceed further in the procurement process.

7.1.3. IUCN will query any obvious clerical errors in your Proposal and may, at IUCN’s sole discretion, allow you to correct these, but only if doing so could not be perceived as giving you an unfair advantage.

7.2. In order to participate in this procurement, you must meet the following conditions:

 Free of conflicts of interest

 Registered on the relevant professional or trade register of the country in which you are established (or resident, if self-employed)

 In full compliance with your obligations relating to payment of social security contributions and of all applicable taxes

 Not been convicted of failing to comply with environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection

 Not bankrupt or being wound up

 Never been guilty of an offence concerning your professional conduct

 Not involved in fraud, corruption, a criminal organisation, money laundering, terrorism, or any other illegal activity.

7.3. You must complete and sign the Declaration of Undertaking (see Attachment 2).

7.4. If you are participating in this procurement as a member of a joint venture, or are using sub-contractors, submit a separate Declaration of Undertaking for each member of the joint venture and sub-contractor, and be clear in your Proposal which parts of the goods/services are provided by each partner or sub-contractor.

7.5. Each bidder shall submit only one Proposal, either individually or as a partner in a joint venture. In case of joint venture, one company shall not be allowed to participate in two different joint ventures in the same procurement nor shall a company be allowed to submit a Proposal both on its behalf and as part of a joint venture for the same procurement. A bidder who submits or participates in more than one Proposal (other than as a subcontractor or in cases of alternatives that have been permitted or requested) shall cause all the Proposals with the bidder’s participation to be disqualified.

7.6. By taking part in this procurement, you accept the conditions set out in this RfP, including the following:

 It is unacceptable to give or offer any gift or consideration to an employee or other representative of IUCN as a reward or inducement in relation to the awarding of a contract. Such action will give IUCN the right to exclude you from this and any future procurements, and to terminate any contract that may have been signed with you.

 Any attempt to obtain information from an employee or other representative of IUCN concerning another bidder will result in disqualification.

 Any price fixing or collusion with other bidders in relation to this procurement shall give IUCN the right to exclude you and any other involved bidder(s) from this and any future procurements and may constitute a criminal offence.

The timetable below summarises the chronological order of deliverables and indicates the milestones at which IUCN will pay the Consultant.