Terms of Reference (ToR) for Consultancy Services for Videography, Photography, Documentary, and Success Stories Booklet Production for the Enabling R
Role Summary
Horizont3000 seeks a consultant to produce documentary videos, photography, and a Success Stories Booklet for the Enabling Rural Innovation Programme.
About the Organisation
Partner organizations shall take the lead in identifying potential success stories and beneficiaries for documentation. Partners know their farmers, communities, and contexts best and are therefore best placed to identify stories that are authentic, representative, and aligned with programme objectives.
Partner organizations shall produce the first draft of each success story. Drafts should be based on direct engagement with the identified beneficiaries and must include:
Partner drafts shall be submitted to the ERI-EA Programme Coordinator for initial review before being passed to the service provider.
All success stories shall be reviewed and validated by the respective partner organizations and the ERI-EA Programme Coordinator before inclusion in the final booklet and documentaries. No story shall be finalized without written confirmation of validation from the relevant partner.
- Each partner organization shall identify and propose a minimum of three candidate success stories from their implementation area.
- The ERI-EA Programme Coordinator shall review and confirm the final selection of stories to be documented, ensuring balance across thematic areas and programme objectives.
- Beneficiary background and context.
- Description of the ERI intervention and the beneficiary's participation.
- Outcomes and changes achieved at household and community level.
- Direct quotations from the beneficiary.
- Supporting evidence of change where available (data, photographs, market records).
Key Responsibilities
The Enabling Rural Innovation (ERI) Programme, implemented by horizont3000 in East Africa through four partner organizations Caritas Tororo, Youth Association for Rural Development (YARD), Caritas MADDO, and One World Sustainable Livelihoods (OWSL) supports smallholder farmers to transition from subsistence farming to market-oriented, sustainable, and climate-resilient agricultural enterprises.
Since its implementation in 2023, the programme has empowered over 4,950 farmers (3,263 F, 1,687 M) through farmer-led innovation, enterprise development, participatory market research, market engagement, agroecological practices, and the inclusive participation of women and youth. Through the ERI approach, farmers have strengthened their entrepreneurial capacities, improved household incomes and food security, enhanced access to markets and financial services, and adopted more sustainable agricultural practices.
As the current programme framework phase (2023–2026) ends, horizont3000 seeks to systematically document the achievements, innovations, lessons learned, success stories, and transformative changes realized through programme implementation across the four partner organizations. This documentation will serve as an important knowledge management, learning, visibility, and advocacy resource for partners, stakeholders, donors, and future programme interventions.
In addition, horizont3000 will convene the ERI Annual Symposium on 30th September 2026 in Kampala, Uganda, bringing together programme partners, farmer representatives, government stakeholders, development practitioners, private sector actors, and other key stakeholders. The symposium will provide a platform to showcase programme achievements, share lessons learned and best practices, facilitate knowledge exchange, and discuss future directions for promoting sustainable livelihoods and market-oriented agriculture among smallholder farming communities.
To support these objectives, horizont3000 intends to produce high quality documentary videos, professional photography, and a Success Stories Booklet (both soft and hard copies) that capture programme achievements, innovations, beneficiary experiences, institutional perspectives, and symposium outcomes.
The service provider shall work under the overall supervision of the ERI-East Africa Programme Coordinator and in close collaboration with horizont3000 management staff and partner project coordinators.
All photographs, videos, publications, raw materials, recordings, source files, and related products developed under this assignment shall become the sole property of horizont3000. The service provider shall not publish, distribute, or use any materials generated under this assignment without prior written authorization from horizont3000.
Given the scope of work, including six documentary productions, a minimum of 200 professional photographs, field travel across multiple districts, drone footage, symposium documentation, and production of a Success Stories Booklet, interested applicants are required to submit a financial proposal not exceeding UGX 18,000,000 (Eighteen Million Uganda Shillings Only).
The financial proposal should clearly indicate costs related to:
The contract value shall be determined based on the quality of the technical proposal and the reasonableness of the financial proposal submitted.
The assignment will be conducted primarily in Uganda, at horizont3000 offices and ERI implementation areas under:
For OWSL in Tanzania, selected video clips, success stories, and photographs will be provided by the partner to the service provider for refinement and integration into the final documentaries and Success Stories Booklet.
- Document ERI programme achievements, innovations, lessons learned, and beneficiary experiences across the four partner organizations and the ERI Joint Programme.
- Produce five high-quality documentary videos, including partner documentaries, an ERI Joint Programme documentary, and a Symposium documentary highlighting key discussions, learning outcomes, stakeholder reflections, and programme achievements.
- Capture professional photographs illustrating programme activities, innovations, beneficiaries, symposium proceedings, stakeholder engagement, and programme outcomes.
- Develop and print Success Stories Booklet featuring selected success stories, innovations, lessons learned, and programme achievements from the 2023–2026 implementation period.
- Produce communication products suitable for symposium presentations, donor visibility, partner communication, social media engagement, advocacy, and knowledge-sharing purposes.
- Enhanced visibility of ERI Programme achievements, innovations, and impacts across partner organizations.
- Increased documentation and preservation of lessons learned, success stories, and best practices from the 2023–2026 implementation period.
- Comprehensive documentation of the ERI Annual Symposium, including key discussions, stakeholder reflections, and future directions.
- Availability of high-quality communication materials for donor reporting, advocacy, learning, and visibility.
- Strengthened stakeholder appreciation and understanding of the ERI approach and its contribution to sustainable livelihoods, agroecology, market engagement, and inclusive development.
- Inception Report and detailed work plan, including field and symposium documentation schedules.
- Raw video footage, interview recordings, photographs, and related documentation files.
- Five professionally edited full-length documentaries (15–20 minutes each).
- Five symposium versions of partner and joint programme documentaries (8–10 minutes each).
- One ERI Annual Symposium documentary (8–10 minutes).
- One symposium highlight video (2–3 minutes) suitable for social media and promotional use.
- A minimum of 200 edited high-resolution photographs.
- Draft Success Stories Booklet for review and validation.
- Final designed Success Stories Booklet — 100 printed copies and digital version.
- All source files, editable versions, photographs, video footage, and ownership rights transferred to horizont3000.
- *Activity: TOR publication
- *Date: 27 July 2026
- *Responsible: horizont3000
- *Activity: Proposal submission deadline
- *Date: 7 August 2026
- *Responsible: Applicants
- *Activity: Evaluation and selection of the service provider
- *Date: 10–12 August 2026
- *Responsible: horizont3000
- *Activity: Contract signing and inception meeting
- *Date: 13 August 2026
- *Responsible: horizont3000 / Service Provider
- *Activity: Assignment commencement
- *Date: 17 August 2026
- *Responsible: Service Provider
- *Activity: Submission of partner success story drafts to the ERI-EA Coordinator
- *Date: 28 August 2026
- *Responsible: Partner Organizations
- *Activity: Field documentation, interviews, photography, and videography
- *Date: 17 August – 18 September 2026
- *Responsible: Service Provider
- *Activity: Submission of draft products
- *Date: 24 September 2026
- *Responsible: Service Provider
- *Activity: Documentation of the ERI Annual Symposium
- *Date: 30 September 2026
- *Responsible: Service Provider
- *Activity: Submission of final products
- *Date: 9 October 2026
- *Responsible: Service Provider
- Field travel and accommodation.
- Videography and photography.
- Documentary production and editing.
- Story development, editing, and script writing.
- Graphic design and booklet production.
- Printing of 100 booklet copies.
- Symposium documentation.
- Personnel and equipment costs.
- Caritas Tororo: Tororo, Manafwa, Busia, and Namisindwa districts
- YARD: Buikwe, Buvuma, and Kayunga districts
- Caritas MADDO: Kyotera and Rakai districts
Requirements
- experience in documentary production
- background in communications or media
Eligibility Criteria
Eligible candidates will help document the achievements of the ERI Programme through professional media production.
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