Technical Skills Panel Coordinator
Role Summary
Join DT Global as a Technical Skills Panel Coordinator in Fiji, focusing on administrative support for training providers across the Pacific.
About the Organisation
DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.
For more information, please see [www.dt-global.com](http://www.dt-global.com/)
The Pacific Australia Skills Technical Skills Panel (TSP) requires administrative systems, comprehensive data management, and operational coordination support to effectively mobilize diverse training providers and consultants across 9 Pacific countries and Timor-Leste. The TSP comprises Pacific and Timor-Leste training providers, Australian RTOs including First Nations providers, specialized non-registered providers, and consultants, generating significant administrative, compliance tracking, registration support, documentation, and logistical coordination requirements.
The TSP Coordinator supports the day-to-day administration and coordination of the Technical Skills Panel (TSP), with a focus on workflow tracking, training provider communications, documentation management, due diligence follow-up, service order processing support, record keeping, and coordination. The role works closely with the TSP Manager to ensure TSP systems and processes are implemented consistently, efficiently, and in alignment with Pacific Australia Skills priorities, DFAT requirements, and DT Global systems.
Key Responsibilities
- Workflow and process coordination: Support the TSP Manager to track and progress key processes and panel administration workflows, including action registers, timelines, document flow, and routine follow-up across teams and providers.
- Provider communications support: Prepare and coordinate routine communications with panel members and prospective providers regarding documentation, due diligence requirements, onboarding steps, requests for quotation, service order administration, and general panel processes.
- Due diligence and document tracking: Assist in collecting, organizing and tracking provider due diligence documentation, highlighting outstanding items to the TSP Manager and supporting the maintenance of complete and current records.
- Service order and procurement administration support: Provide administrative support for quotation and service order processes, including preparing documentation packs, tracking approvals, maintaining filing systems, and ensuring relevant records are captured accurately.
- Panel records management: Maintain accurate administrative records and databases relating to provider contact information, due diligence status, onboarding progress, service orders, activity tracking, and other key panel documentation.
- Onboarding and induction coordination: Support logistical and administrative arrangements for provider induction and onboarding, including scheduling, document distribution, requirement tracking, and follow-up actions for full or provisional membership.
- Monitoring and reporting inputs: Compile and maintain routine administrative data to support utilization tracking, status updates, and reporting, providing timely inputs to the TSP Manager and other relevant team members.
Eligibility Criteria
Eligible candidates should have relevant administrative experience; however, visa sponsorship and eligibility for international applicants are unclear.
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